Digital Solution for Global Engagement in Higher Education

Mobility management

Digitize and automate the management of international exchange programs with Mobility-Online - a web-based SaaS software solution for Higher Education Institutions (HEIs). Efficiently manage incoming and outgoing exchange students, faculty, internship, and staff mobility with customizable workflows and smart digital tools - all in a paperless environment.

This academic mobility software supports the administration of Erasmus+ programs, the digital data exchange with third-party systems via standardized formats, and robust agreement management. Mobility-Online is fully EWP compliant, GDPR compliant, and supports Single Sign-On (SSO) technologies.

Main functions:

• Custom workflows and pipelines for efficient process control
• Responsive online application forms
• Internationalization portal to showcase partnerships, programs, and mobility opportunities
• Dynamic to-do lists for applicants and staff
• Erasmus+-compliant functionality including Digital Learning Agreements (DLA)
• Flexible role and data management
• Crisis and emergency response features for global safety

Experience Mobility-Online live – visit our demo!

Communication

Enhance your international mobility processes with the powerful Mobility-Online communication tool - part of our comprehensive SaaS software solution for Higher Education Institutions (HEIs). Whether sending manual messages, using templates for specific target groups, or triggering emails through automated workflows, this web-based software ensures efficient, paperless communication for all your exchange programs.

Personalized emails with merge fields allow institutions to send tailored messages to each exchange student, partner, or staff member. All correspondence is securely stored with timestamps, downloadable in common formats, and easily accessed via a centralized mailbox. Both incoming and outgoing communication is traceable for complete digital data exchange transparency.

Integrated marketing and event management tools support the promotion of study abroad programs, allowing institutions to manage workshops, seminars, conferences, and events. Event details can be published directly via the internationalization portal and shared through social media. Real-time participant tracking and status updates allow for personalized pre- and post-event engagement.

Main functions:

• Personalized, template-based email communication with placeholders
• Centralized email archive with secure timestamping
• Automated marketing campaigns to promote international exchange and trainee mobility
• Full event management with social media integration
• Comprehensive tracking of inbound and outbound correspondence

Experience how Mobility-Online supports your global engagement – visit our demo!

Finance Management

Get on top of your mobility-related finances with our integrated finance tools in Mobility-Online. From strategic budgeting to automated grant and scholarship calculations based on mobility data, along with secure online payments, the platform supports higher education institutions and their international offices in ensuring transparent and efficient management of exchange programs and mobility projects.

Main functions:

• Budget planner with funding source and cost center tracking
• Automated grant and scholarship calculation based on mobility data
• Integrated e-payment platforms (PayPal, Saferpay, PayEx, Monetico)
• Real-time payment tracking and applicant-side payment workflows
• Exportable financial reports and dashboards for internal or agency use

Discover how Mobility-Online simplifies financial workflows – visit our demo!

Marketing

Enhance the visibility of your international office and strengthen international mobility with integrated marketing and event management tools in Mobility-Online. Manage agents, outreach campaigns, and events with ease, and engage prospective exchange students through targeted emails and social media.

Built-in CRM functionalities support lead tracking and management, automated email campaigns, and monitoring of all marketing activities. These are complemented by a centralised calendar for the coordinated planning and promotion of exchange programmes and study abroad opportunities.

Main functions:

• CRM for lead and status tracking with customizable workflows
• Automated and engaging email campaigns using editable templates
• Event management for workshops, seminars, conferences, or other events
• Flexible event workflows with detailed event information and tracking
• Social media integration for promoting international education events

Discover how Mobility-Online helps drive internationalization and promotes study abroad programs – visit our demo!

Cooperation management

Streamline your university’s internationalisation strategy with the practical partnership, collaboration and agreement management tools offered within Mobility-Online - well-organized and easily accessible.

Each partner institution has a detailed electronic file storing master data, contacts, agreements, study fields, courses, and more. Fields are customizable, and information can be published on the internationalization portal.

Main functions:

• Comprehensive partner files with master data, agreements, communications, and notes
• All agreements linked to respective partners with upload and tracking capabilities
• Interactive statistics on agreements, applications, or partners
• Customizable workflows for partnership and agreement management with drag-and-drop functions
• Interactive partner map on the internationalization portal for easy access and direct application

See how Mobility-Online simplifies cooperation management – visit our demo!

Emergency Management

Keep travellers safe on exchange programmes and international trips with helpful tools for emergencies and travel tracking in Mobility-Online.

Collect essential data on exchange students, trainees, staff, and emergency contacts using customised online travel registration forms. Risk level alerts keep users informed about safety at their destination.

Main functions:

• Customizable online travel registration with risk level alerts
• Individual traveler accounts for submitting travel info and documents
• Automatic updates of global safety warnings integrated from trusted sources
• Safety check workflows for timely contact via email or SMS in emergency situations
• Notes and reminders for follow-up actions

Discover how Mobility-Online supports emergency management – visit our demo!

Reports and Statistics

Track, analyze, and share your international mobility data effortlessly with the powerful reporting and statistics tools in Mobility-Online.

Create internal or external reports at the touch of a button and export them in multiple formats. Standardized annual reports, interactive dashboards, and automated data exchange with third-party systems support compliance and data-driven decision-making to help you promote international mobility.

Main functions:

• Integrated report generator with export to Word, Excel, PDF, XML, etc.
• Custom dashboards and graphical data visualizations
• Permanent links for reuse of saved report criteria
• Pre-configured reports for mobilities, partnerships, agreements, and more
• Automated reporting for national agencies and the European Commission (e.g. Beneficiary Module)

Experience Mobility-Online live – visit our demo!

Admission management

Coordinate the entire admissions process for the degree speakers with customizable digital workflows and attract international students through a structured and user-friendly digital application process.

Mobility-Online supports recruitment teams with interactive landing pages, program listings, applicant accounts, and administrative tools to manage Bachelor’s, Master’s, and Doctoral admissions efficiently - fully digital and compliant.

Main functions:

• Customizable landing pages and application forms for degree programs
• Program listings with real-time availability status (green = open, red = full)
• Centralized admin interface for managing applications and study places
• Electronic application folders with document uploads and status tracking
• Applicant accounts guiding candidates step-by-step through the process

Experience Mobility-Online live – visit our demo!

Accommodation Management

Coordinate the entire housing placement process digitally with the integrated tools of Mobility-Online for applicants and accommodation managers.

Applicants can view, reserve, or book available dormitory places in their personal accounts. Accommodation managers efficiently handle requests, data, and bookings through customizable workflows.

Main functions:

• Digital processing of accommodation requests via online forms
• Integrated pipeline for accommodation managers to assign and track bookings
• Admin view with booking planner and centralized accommodation data management
• Applicant view with filter functions, photos, and detailed room information
• Reservation and direct booking options
• Online payment integration with real-time status tracking

Experience Mobility-Online live – visit our demo!

Technology

Available anytime, anywhere — designed for maximum flexibility and security.

Web application: No local installation needed, accessible via any web browser.
Database independent: Supports MSSQL, Oracle, PostgreSQL, Informix, MySQL, and more.
Operating system independent: Runs on Windows, Linux, Unix.
Browser independent: Compatible with Edge, Firefox, Opera, Chrome, Safari, etc.
Pure Java development: Flexible, widely used, and future-proof.
Secure data transfer: SSL / HTTPS with server certificates.
Automated integration: REST and SOAP web services for seamless data exchange.
Single Sign-On: Supports LDAP, Shibboleth, Active Directory, CAS, Cosign, and others.
Office support: Generates MS Office and PDF documents.
Standardized data exchange: XML, XLS, CSV, ASCII formats supported.
Global character support: UTF-8 encoding for all fonts and special characters.

Implementation options:
SaaS (Hosted Solution): SOP hosts your application and data on ISO-certified servers in Austria. No local installation required — just internet and a browser. Data is stored within the EU and handled fully in compliance with GDPR. You can choose between shared high-availability clusters or dedicated instances tailored to your needs.
In-house (On-Premise): The software is installed on your own central server. You provide and maintain the hardware, operating system, and database.

Experience Mobility-Online live – visit our demo!